Tournament Guidelines

General:

  • For BEST viewing of the brackets, please use your mobile device’s web browser (Safari, Chrome). You’ll be able to zoom in/out (this is not available in the AES Xpress app) and scroll through the schedule.
  • Follow the TIME/DATE that your match is scheduled to play and NOT the order of the Match numbers. Matches are scheduled out of order on purpose.
  • Please check your schedule periodically throughout the day and an hour prior to your start time for any last minute changes. Changes include forfeits, no-shows, moving courts around in case the ocean swallows it whole.
  • WT stands for “Working Team” which stands for “Reffing”
  • If you see a “Split” on your reffing assignment this means that you and your partner will be reffing on 2 different courts. Courts will be right next to each other.
  • The AES Xpress mobile app has a scoreboard feature for you to use when reffing.

Junior’s Format:

  • All junior teams including Quads, Parent/Child and Coach/Player are guaranteed 2 days of tournament play, pool play on day 1 and bracket play on day 2.
  • Junior Doubles will have pool play and then straight into a modify double elimination. 
  • After pool play, Juniors will be broken down to a maximum of 12 teams per bracket. For example in a 48 team division, there will be four 12 team brackets (Gold, Silver, Bronze and Diamond). Less than 48 teams may vary. Prizes may vary!
  • Boys will NOT be allowed to play on a Girl’s Division. Girls can play on any Boy’s Division following Age Requirements.
  • 3-team pool games will be 3 games to 21, no cap.
  • 4-team pool games will be best of 3 games to 21, 21, 15, no cap.
  • 5-team pool games will be best of 3 games to 21, 21, 15, no cap.
  • All Bracket matches will be best of 3 games at 21, 21, 15 no cap (tournament directors have the right to change the games depending on how much daylight is left).
  • Junior brackets Modified Double Elimination depending on team turnouts.
  • Maximum of 48 teams per division.
  • Minimum of 5 teams per division (Divisions with 4 teams or less will be combined with the next level up, example: 14U Novice will be combine with 14U Advanced or 16U A will be combined with 16U AA).

Adult’s Format:

  • All OPEN and Men’s AAA division will be Double Elimination Crossover brackets only.
  • All other adult double’s divisions will have pool play on day 1 and straight single elimination on day 2. Divisions with 33 teams or more will be divided into a North and South bracket. 
  • All bracket matches will be best of 3 games at 21, 21, 15 no cap, this includes loser brackets. Tournament directors have the right to change the games for Saturday and Sunday depending on how much daylight is left.
  • 3-team pool games will be 3 games to 21, no cap.
  • 4-team pool games will be best of 3 games to 21, 21, 15, no cap.
  • 5-team pool games will be best of 3 games to 21, 21, 15, no cap.
  • All Bracket matches will be best of 3 games at 21, 21, 15 no cap (tournament directors have the right to change the games depending on how much daylight is left).
  • Maximum of 48 teams per division
  • Minimum of 5 teams per division (Divisions with 4 teams or less will be combined with the next level up, example: B moved to BB or Masters 55 moved to Masters 45 or AA moving to Open)

Reporting Your Games:

  • ONLY WINNERS are REQUIRED to report the outcome of your match to a nearby tournament director’s tent (DT), this includes every pool game and bracket matches.
  • Format to report your games/matches in the order below:
    • Division (the division you are playing in)
    • Court Number (the court number you just played on)
    • Who Won (Your team name “lastname/lastname”)
    • Scores (ONLY for Pool Games) We do not need to know the scores for bracket matches.

Scheduling:

  • All matches (first serve) are required to start on the scheduled time.
  • Please arrive 45-60 minutes to the court you’re scheduled to play on.
  • Penalty of 1 point per minute will be applied at the START of the scheduled time.
  • If a team does not show up 15 minutes after the scheduled time, it is an automatic forfeit.
  • If a previous match finishes early and both the playing teams and reffing team of the next match is present and ready to start then they are allowed to start early.
  • If a match runs late then the next match must start right after. Previous teams should use the time waiting to warm-up.
  • If a team does not show up to ref, it will be an automatic forfeit of their next scheduled match.
  • If you do not ref after your last losers match, you will not be allowed to play the following year.